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Privacy Policy

Effective Date:  4 January 2026

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1. Introduction

Welcome to the privacy policy of Beans Accounting Services Ltd ("we", "us", or "our"). We are committed to protecting your personal data and respecting your privacy.

This policy explains how we collect, use, and share your personal data when you visit our website or use our accounting services. It also informs you of your privacy rights and how the law protects you.

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2. Who We Are

Beans Accounting Services Ltd is the controller and is responsible for your personal data.

Registered Office: 6th Floor, 37 Lombard Street London EC3V 9BQ United Kingdom

Contact Email: victoria@beansaccounting.co.uk

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3. The Data We Collect

We may collect, use, store, and transfer different kinds of personal data about you, including:

  • Identity Data: First name, last name, title, and business name.

  • Contact Data: Billing address, email address, and telephone numbers.

  • Financial Data: Bank account details and payment card details (processed securely via third-party providers).

  • Transaction Data: Details about payments and the accounting services you have purchased from us.

  • Technical Data: Internet protocol (IP) address, browser type, and version, used to access this website.​

 

4. How We Use Your Data

We will only use your personal data when the law allows us to. Most commonly, we use your personal data in the following circumstances:

  • Performance of Contract: To provide the bookkeeping, Xero management, and accounting services you have requested.

  • Legal Obligation: To comply with legal or regulatory requirements (e.g., HMRC tax filings, Anti-Money Laundering regulations).

  • Legitimate Interests: To manage our business relationships and improve our services.​

 

5. International Transfers

We operate a global team model to provide efficient "sunrise services." This means your personal data may be transferred to and processed by, our team located in South Africa.

South Africa has strong data protection laws (POPIA) that align closely with UK GDPR. We ensure your data is treated with the same level of security and protection as it would be within the UK. By submitting your personal data, you agree to this transfer, storage, or processing.

 

6. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way. We use secure cloud-based platforms (such as Xero, Hubdoc, and Wise) which utilise industry-standard encryption.

 

7. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

  • For tax purposes, the law requires us to keep basic information about our customers for six years after they stop being customers.

 

8. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:

  • Request access to your personal data.

  • Request correction of your personal data.

  • Request erasure of your personal data.

  • Object to the processing of your personal data.

  • Request the restriction of processing your personal data.

  • Request the transfer of your personal data.

If you wish to exercise any of these rights, please contact us at victoria@beansaccounting.co.uk

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9. Third-Party Links

This website may include links to third-party websites (e.g., Xero, LinkedIn). Clicking on those links may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.

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